These prompts are built for people who run a service business — designers, consultants, photographers, agency owners, coaches, freelancers. Not developers. Not AI researchers. Just people who need to get work done and want AI to do the heavy lifting on the writing.

Every prompt below is copy-paste ready. Fill in the brackets, run it, and clean up the output. Most of them produce something usable in under 60 seconds.

Client communication

The follow-up after a discovery call

Write a follow-up email after a discovery call with a potential client.
My business: [what you do]
Their situation: [what they shared with you]
What I can help them with: [specific outcome]
My tone is [professional/casual/warm].
Keep it under 150 words. End with one clear next step.

The "checking in" message that doesn't feel desperate

Write a short follow-up message for a prospect who went quiet after [last interaction].
Context: [what you discussed or sent them]
Don't mention that they haven't replied. Make it feel like a natural check-in.
Under 80 words. Friendly, not pushy.

Delivering feedback to a client without starting a war

Help me respond to a client who [describe their feedback or request].
My position: [what you actually think/want to do]
Write a response that acknowledges their view, explains my reasoning, and moves toward a solution.
Professional tone. No hedging. Under 200 words.

Asking for a testimonial without being awkward

Write a short message asking [client name or "a client"] for a testimonial.
The project: [what you delivered]
The result they got: [outcome]
Make it easy for them — suggest 2 specific things they could mention.
Casual, brief, not begging.

Proposals and pricing

Writing a scope of work

Write a scope of work for this project:
Client: [type of business]
Project: [what you're building or delivering]
Deliverables: [list what's included]
Timeline: [how long]
Price: [amount]
Format it as clear bullet points under these headers: Overview, Deliverables, Timeline, What's Not Included, Investment.
Professional and specific. No fluff.

Raising your rates with an existing client

Write an email letting a long-term client know my rates are increasing.
Current rate: [amount]
New rate: [amount]
Effective date: [date]
Reason (optional): [why — you can keep it vague]
Keep it confident, not apologetic. Brief. Under 150 words.

Declining a project without burning the relationship

Write a professional response declining a project inquiry.
Why I'm declining: [capacity/wrong fit/budget mismatch — pick one]
I want to leave the door open for the future.
Under 100 words. Warm but clear.

Social media captions

Turning a client result into a post

Write an Instagram caption about a result I got for a client.
What they came to me with: [starting situation]
What we did: [the work]
The result: [the outcome — be specific]
My audience: [who follows you]
Format: 3 to 5 short paragraphs. Hook first. End with a question or CTA.
My voice is [casual/direct/storytelling].

Writing a "what I do" post that doesn't sound like a LinkedIn bio

Write a social post explaining what I do in a way that's interesting and specific.
I help: [who]
Do: [what]
So they can: [outcome]
Without: [the thing they're afraid of or hate doing]
Make it feel like a conversation, not a pitch. Under 200 words.

Posting your opinion without sounding arrogant

Write a social post sharing my opinion on [topic in your industry].
My take: [what you actually think]
Why I believe it: [reasoning or experience]
Format: strong first line, short explanation, acknowledge the other side briefly, end with my position.
Confident but not dismissive. Under 250 words.

Operations and admin

Writing your onboarding welcome email

Write a welcome email for a new client who just signed on.
My business: [what you do]
What they hired me for: [the project]
Next steps for them: [what they need to do or know first]
My tone: [warm/professional/casual]
Under 200 words. Make them feel like they made the right call.

Turning messy notes into a meeting summary

Turn these meeting notes into a clean summary email to send the client.
Notes: [paste your raw notes]
Format: what we covered, decisions made, next steps with owners and deadlines.
Professional, scannable, under 300 words.

Writing your "out of office" that actually sets boundaries

Write an out-of-office email for [dates].
I'll be back on [date].
For urgent matters: [what they should do, or "nothing is that urgent"]
Keep it brief and human. Not corporate. Not apologetic.

A note on using these

AI drafts. You edit. Every output needs a pass to make sure it sounds like you, not like a press release. The goal is not to let AI write for you — it's to never start from a blank page again.

Run each prompt, read the output, cut anything that sounds stiff or generic, and add one specific detail that only you would know. That's the difference between AI content and your content.

The AI Prompt Pack for Service Businesses